Send Email with link to actual item using SharePoint Designer Workflow PDF Print E-mail
Written by Stephanny   
Tuesday, 22 December 2009 13:25

I was in the process of creating a workflow is SharePoint Designer and wanted to include a link to my actual item in my email.


Here are the steps on how to successfully link to a list item using SharePoint Designer.

 

  • Create your workflow
  • Under Actions - click Send an Email
  • Fill out the To, CC, and Subject fields
  • Open up the list and then the item - Copy the display URL to include the =
    example: http://thenameofyoursite.com/home/lists/test%20form/DispForm.aspx?ID=
  • In the body (large white area) area under the subject type the following:
    To view the item please click <a href="/">here</a>
  • Paste the url for the display form between the quotations
    example- To view the item please click <a href="http://thenameofyoursite.com/home/lists/test%20form/DispForm.aspx?ID=">here</a>
  • Place your cursor right after the = sign in the url above
  • Click on Add Lookup to Body button
  • In the Define the Workflow Lookup, select the source and in the Field box select ID.
  • Click OK
  • Your completed url should look like this:
    To view the item please click <a href="http://thenameofyoursite.com/home/lists/test%20form/DispForm.aspx?ID=[%Current List:ID%]">here</a>
  • You're done.


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